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COMPANY OVERVIEW:

WellRight is a corporate wellness leader delivering customizable and complete wellness programs, used by organizations to improve the health and well-being of their employees and clients. Our mission is to help people live their best lives with industry-leading technology through personalized, holistic well-being. What sets us apart is our dedication to tailoring solutions to the unique needs of each customer we serve.

At WellRight, we embrace and celebrate diversity in all its forms. We are united by a common purpose: to create a meaningful impact through well-being programs that engage and inspire participants while delivering tangible results. Our goal is to foster well-being in the workplace with a versatile and empowering solution, allowing each individual to embark on their own well-being journey. We invite you to explore how you might contribute to our mission.

JOB SUMMARY:

The Sales Operations Coordinator supports the day-to-day administration of our sales technology stack, with primary responsibility for CRM operations within HubSpot. This role helps ensure data accuracy, system reliability, and the effective use of CRM workflows, reporting, and user access to support the broader revenue team.

In this role, the coordinator maintains CRM infrastructure, dashboards, integrations, and data hygiene while supporting strong adoption and effective use of sales tools such as ZoomInfo and Loopio. The position also provides operational support for key sales processes, including proposal coordination, documentation management, and workflow execution across our direct, reseller, and partner channels.

RESPONSIBILITIES:

HubSpot CRM Administration & Sales Tech Stack Management

Serve as the primary operational administrator for HubSpot CRM and associated tech stack platforms supporting the sales team.

• Maintain CRM structure including pipeline stages, required fields, workflow automation, and reporting frameworks to support consistent sales process execution.
• Maintain CRM data integrity, including contact, company, deal, and activity records.
• Manage user access, permissions, and team configurations.
• Create, maintain, and distribute standard sales dashboards and reports.
• Monitor data hygiene, pipeline accuracy, and activity logging compliance.
• Troubleshoot day-to-day CRM issues and escalate advanced configuration needs to external HubSpot maintenance partners when required.
• Assist with integration monitoring and data flow between HubSpot and other sales tools.
• Support contact and list management, segmentation, data reconciliation and reporting needs to ensure accuracy and completeness across internal systems
• Identify and resolve data discrepancies or process gaps to improve operational accuracy and efficiency
• Support adoption and proper usage of the sales tech stack including but not limited to Loopio and ZoomInfo across the revenue team.

Sales Operations Execution

Provide operational support for the growth team.

• Coordinate proposal upload and submission processes.
• Assist with workflows for direct clients, resellers, and third-party partners.
• Ensure consistent documentation, version control, and updates for sales playbooks and other growth team policies and procedures
• Track timelines, deliverables, and stakeholder responsibilities across operational projects as needed
• Support implementation and rollout of new tools, workflows, or process updates within the sales tech stack.
• Handle ad-hoc operational tasks as requested by Sales Operations leadership.

REQUIREMENTS:

• 2-4 years in sales or revenue operations
• Hands-on administrator or advanced power user of HubSpot CRM, with at least 3 years experience managing data integrity, dashboards, workflows, and user permissions
• Experience supporting sales teams within a CRM environment and maintaining operational workflows
• Familiarity with sales technology platforms such as ZoomInfo, Loopio, or similar tools
• Strong attention to detail and ability to maintain high standards of data quality
• Highly organized and comfortable managing multiple operational timelines
• Process-oriented mindset with the ability to identify and resolve operational inefficiencies

OUR TEAM:

WellRight is based in Chicago with a remote team distributed across the country.

We are dedicated to building a diverse, equitable, and inclusive workplace. People of all backgrounds, experiences, abilities, and perspectives are welcome here. We are an equal opportunity employer and encourage applicants from all backgrounds to apply.

We value every WellRight team member’s unique talents, contributions, and viewpoints. If you’re passionate about technology and wellness, we encourage you to apply even if you don't meet every listed requirement. You never know what opportunities might arise in the future!

TOTAL REWARDS:

• Unlimited PTO + 11 Company Paid Holidays
• We believe in mutual trust between employer and employee. Employees are encouraged to take time off to maintain a healthy work-life balance.

• VTO (Volunteer Time Off)
• As part of our WellRight Gives Back program, employees may participate in scheduled volunteer opportunities or on their own time, at a minimum of 3 hours per quarter.

• Flexible work schedule
• We support a high level of autonomy and responsibility, believing that flexibility and asynchronous work lead to the best outcomes.

• Whole Wellness
• We offer affordable health, dental, and vision options.
• Long-term and short-term disability insurance is fully covered by WellRight, along with additional voluntary benefits such as supplemental life insurance, transit benefits, legal services, identity protection, and pre-tax savings accounts.
• We pride ourselves on reducing your healthcare burdens by offering a robust variety of benefits plan options designed to support diverse individual needs.

• 401(k) program matching
• 100% with Company contribution of up to 4%. All matches are immediately vested.
• We’re dedicated to supporting your financial future.

• Pet Wellness
• We offer access to a comprehensive pet wellness plan that reimburses employees for preventive and routine pet care. At WellRight, we believe pets are an extension of the family, and we provide resources to help you better support and care for your furry friends.

• Paid Pregnancy Medical Leave & Paid Parental Leave
• We offer up to 12 weeks of paid medical leave for pregnancy and up to 6 weeks of paid parental leave for spouses, adoption, or foster care placement.
• Families come in many forms, and we believe in supporting working parents with appropriate leave.

• At-home internet stipend
• In our primarily remote work environment, we want to ensure you have the tools and environment needed for success.

• Access to a Udemy Business license and L&D stipends
• As we grow, your professional development is vital to our collective success. Udemy offers our employees unlimited access to online learning resources, and we allocate funds for individualized, continued learning & development opportunities.

• Rewards and incentives for participation in our WellRight Wellness Program
• We prioritize your well-being with incentives through our WellRight Wellness Platform and a $125 Annual Physical Wellness Allowance.