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Proposal Specialist I



Posted on Monday, July 8, 2024


The Proposal Specialist is responsible for creating and coordinating proposals for prospective and current customers. The role involves working closely with sales, marketing, and business development teams to create proposals that are tailored to the needs of potential customers. The Proposal Specialist owns the process of developing and responding to formal Request for Proposals (RFPs), requests for Information (RFIs), and Request for Quotes/Qualifications (RFQs) as well as informal proposals outside a formal process. The Proposal Specialist will extract, validate, interpret, and assimilate information from various sources to respond to RFPs in an accurate, customized, and timely manner.

We’re excited to hire a new Proposal Specialist I who can:

  • Coordinates proposal production process for both informal and RFP proposals from start to finish.
  • Facilitates and participates in strategy meetings with Sales team and other company resources (as needed) to determine best positioning of services and determine task assignments.
  • Analyzes the requirements of an RFP and decide what information needs to be included in the proposal.
  • Develops, edits, and formats customized proposal responses to RFPs.
  • Ensures proposals meet all RFP or customer requirements while also adhering to the company's standards and policies.
  • Reviews, edits, and proofreads proposals and other materials to ensure accuracy, clarity, consistency of documents, and compliance with firm guidelines and standards.
  • Supports multiple projects, prioritizes assignments, and completes tasks within firm deadlines and in a team environment.
  • Utilizes and updates CRM to capture information related to current proposal activity.
  • Manages proposal databases, templates, and other related documentation
  • Participates in meetings with the Sales team to deepen knowledge of assigned proposals.
  • Uses clear and concise messaging to call out client benefits and competitive differentiation of the company’s strategies for RFP content.

There is no perfect candidate, but we are looking for:

  • Effective written and oral communication skills
  • Ability to assess and evaluate information effectively
  • Exemplary time management and organizational skills
  • Strong attention to detail
  • Proficient with Microsoft Office products
  • Familiarity and experience with Adobe Suite products, specifically InDesign, Photoshop, and Acrobat Professional
  • Experience with utilizing a CRM tool, such as Salesforce

*Note: We know that excellent candidates can have all sorts of backgrounds and experiences, so please don’t hesitate to apply even if you don’t meet 100% of the listed requirements!

We offer competitive salary and benefits packages, including health insurance, retirement plans, flexible time off, and a commitment to Diversity, Equity, Inclusion, and Belonging. If you are passionate about technology and want to make a meaningful impact in your community, we’d love to hear from you.

We are an equal opportunity employer and value diversity at our company. We desire to have our employees reflect the diverse communities we serve, and we recognize that diverse and inclusive teams lead to more innovation and better financial returns. We do not discriminate based on race, religion, color, national origin, gender, sexual orientation, age, marital status, veteran status, or disability status.

Compensation and Benefits:

  • Estimated Salary Range: $22.78 – $31.44 per hour, The actual salary offer will carefully consider a wide range of factors, including your skills, qualifications, experience and is based on a 40-hour work week.
  • Benefits: Comprehensive health insurance, dental insurance, vision insurance, Flexible Time Off, 401(k) plan, and more.

What is our hiring process?

  • Introductory Call with a member of our Talent Acquisition team.
  • First Interview with the Hiring Manager
  • Second Interview- Panel Interview with up to 4 CivicPlus Team Members
    • Interview Project Activity- This activity is designed to give us insight into your problem-solving approach and methods.
  • Offer

Please note that the specifics of this process may vary based on the position you're applying for.

About CivicPlus:

CivicPlus® is a trusted technology company dedicated to empowering government staff and powering exceptional digital experiences for residents. With a comprehensive suite of solutions that combine to form THE modern Civic Experience Platform, we strive to create one-stop, frictionless, interactions that delight residents and help staff collaborate and work efficiently. As a result, government administrations that choose CivicPlus realize greater trust and satisfaction among their community members. Backed by over 25 years of experience and leveraging the insights of more than 850 team members, our solutions are chosen by over 10,000 customers and are used daily by over 340 million people in the U.S. and Canada alone.

PLEASE NOTE: CivicPlus is currently unable to provide visa sponsorship for this position. Applicants must be authorized to work in the US.

Employment Practices:

  • CivicPlus is proud to be an Equal Employment Opportunity employer. At CivicPlus, we celebrate and support diversity for the benefit of our employees, products, clients, and communities we serve.
  • Upon receiving an offer of employment, candidates must complete required pre-employment background screen. Offer of employment is contingent upon this post-offer screening process. All testing will be conducted by a licensed independent administrator, which will follow testing standards and background screens in accordance with state law.
  • We are committed to providing equal employment opportunities to all qualified individuals and will make reasonable accommodations for individuals with disabilities during the interview process. If you require an accommodation, please let us know in advance so we can make appropriate arrangements. We welcome and encourage candidates of all abilities to apply for this position.

Please be aware of scammers who may fraudulently allege to be from CivicPlus. These types of fraud can be carried out through copycat websites, fake email addresses claiming to be from our company, or social media. We do not ask for your personal information such as bank account numbers, identification numbers, etc through social media or chat-based apps, nor do we request or send money for the purchase of business equipment or request interviews via text message. If you suspect fraud, please report it to your local authorities, as well as reaching out to us at with any information you may have.